How to create an email signature in Outlook

An email signature usually includes your name, contact details, perhaps an office address or even a photo. But why not get a bit creative with it?! Have you ever considered including interesting information or a call to action such as "Check out our block here" or "please take a minute to share your feedback on our services here".

Here are the basics of adding an email signature to your Microsoft Outlook email account. Think outside the square! 

Creating an email signature in Outlook

1. Sign in to Outlook.com and select 'Settings '  then 'View all Outlook settings' at the top of the page.
   
   
2. Select 'Mail' and then 'Compose and reply'.
   
   
3. Under 'Email signature', type your signature and use the formatting settings to give it a bit of flare that matches your brand.
   
   

   - If you want your signature to appear at the bottom of all new email messages that you compose, select the 'Automatically include my signature on new messages I compose' check box.
   - If you want your signature to appear on messages that you forward or reply to, be sure to tick the 'Automatically include my signature on messages I forward or reply to' check box.
   - If you don't select these options, you can manually add your signature to a selected message.  

4. Hit 'Save' when you're finished.

Manually add your signature to a message

If you've created a signature but didn't choose to automatically add it to all outgoing messages, you can add it later when you write an email message.

1. Go to your mailbox and choose 'New message'.
   
   
2. Type your message just as you normally would, then click '...' and 'Insert signature' at the bottom of the email box.
   
   
3. When your email message is ready, choose 'Send'.